Executive Assistant, Investment (Americas-New York)

Job Details

Working arrangement: Hybrid (4 days in the office, 1 day remote)

Salary Range: $95,000 - $115,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)

Responsibilities

• Full diary management for junior and senior professionals
• Scheduling a variety of meetings, conference call, and video conferences both internally and externally
• Arranging international and domestic travel (flights, hotels, cars, etc.)
• Assisting in preparation and printing of presentations & proposals
• Completing corporate card and out of pocket expenses
• Archiving, filing, scanning, and printing documents
• Preparation and set up for internal/external meetings in conference rooms and event support
• Receptionist duties at times to cover for other admins
• Overall, general ad-hoc office duties

Requirements

• 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
• Preferably a Bachelor's degree
• Experience working for a global team and working across different time zones
• Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
• Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
• Able to work in a fast-paced environment
• Excellent communication skills at all levels
• Ability to handle multiple tasks and competing priorities, often with tight deadlines
• Knowledge of Workday for processing expenses is a plus