EA/Senior EA, Financial Management
Singapore, SG, 238891
Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$389 billion (US$288b, €267b, £228b, RMB2.08t) as at 31 March 2024. Marking our unlisted assets to market would provide S$31 billion of value uplift and bring our mark to market net portfolio value to S$420 billion.
Our Purpose “So Every Generation Prospers” guides us to make a difference for today’s and future generations.
Operating on commercial principles, we seek to deliver sustainable returns over the long term.
We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
For more information on Temasek, please visit www.temasek.com.sg
For Temasek Review 2024, please visit www.temasekreview.com.sg
For Sustainability Report 2024, please visit www.temasek.com.sg/SR2024
Introduction
Responsibilities
- Provides high-level administrative support to MD in the full spectrum of secretarial work as follows:
- Manage schedules: Co-ordinate and manage the MD’s calendar, scheduling meetings appointments and travels
- Travel Planning: Plan and co-ordinate travel itineraries, including booking flights, hotels and transportation. Prepare and organise necessary travel documents and ensure compliance with travel policies.
- Expense Reports: Prepare, submit and track expense reports. Assist in budget preparation and track expenditures for team-building.
- Document Preparation: Prepare and edit correspondence, reports, presentations and other documents as needed.
- Office Management: Manage office supplies inventory and place orders as necessary.
- Archiving, filing, scanning and printing documents
- Event Co-ordination: Plan and execute company events, meetings and conferences. Co-ordinate events logistics, including venue selection, catering and transportation.
- Team collaboration: Provide support to directors of the team as needed. Act as backup support for other administrative staff during absences or peak periods.
- Communication: Facilitate effective communication within the leadership team and across departments. Draft and send official communications on behalf.
Confidentiality and Discretion:
- Confidential Information: Handle sensitive information with the highest level of confidentiality and security.
- Ethical Conduct: Maintain a professional demeanour and ethical standards in all interactions.
Requirements
- At least 12-15 years of experience providing full secretarial support to senior leaders and team.
- Attention to details: High level of accuracy and attention to details in all tasks.
- Tech-savvy: comfortable with technology and able to quickly learn new tools and software. Proficient in using digital communication tools like video-conferencing software (Microsoft teams, Zoom etc)
- Problem Solving: Strong problem solving skills and ability to think critically.
- Agile learner, ability to connect the dots, self-motivated, independent and resilient.
- Good co-ordination and stakeholders’ management.
- Excellent communication skills at all levels
